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Best Fax Machines of 2023

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If you are a business owner, whether small or large business, you need a fax machine. The purpose of this post is to show the best fax machines out there, so you have a direction when you decide to get a fax machine for your business.

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Although fax technology may be considered outdated in the 21^st^ century, nothing could be further from the truth. Fax machines are still a staple of the traditional office setting and have yet to be totally made obsolete by new communication technologies. Their operation is simple, they’re cheap, and more and more versatile . Besides, a wide range of models and prices exist, making it all the easier to buy the fax machine you need.


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Before buying a fax machine, you must determine what you intend to do with it, the volume of faxes you expect to receive, and the budget you’re ready to invest. As prices vary according to technical specifications, finding your machine of choice requires certain information.

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Entry-level fax machines

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For home users or small businesses, a lot of manufacturers in the UK offer simple, uncomplicated fax machines, starting at £50. They are usually equipped with a telephone handset and sometimes with an answering machine. They use thermal paper, which eliminates the need for toner or ink cartridge replacement. Certain models can also be used as copiers.

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Their big disadvantage is their reduced speed, as cheaper models may even need to be fed documents one sheet at a time. Image quality is also subpar. Besides, thermal paper tends to turn brown quickly, especially in hot and damp environments, so faxed documents that need to be filed must be copied first.

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Laser technology

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Large companies or businesses which transmit and receive a lot of faxes will turn to laser multi-function printers (MFPs). These units can print, scan and copy documents in black and white or color, depending on the model.

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They are fast, printing 25-30 pages per minute for mid-range machines , and offer good image resolution . Starting at £200 and reaching over £1,000, they will suit all commercial and professional needs, including sending and receiving faxes.

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Choosing an inkjet printer

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Another type of MFPs, inkjet printers are basically the same as laser printers, with two major differences; first, they’re significantly slower than their laser counterparts, so they won’t do if you receive more than around 40 faxes a day; however, they’re much cheaper than laser printers for the same features, although it should be noted that replacement ink cartridges are more expensive than laser toner.

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Many businessmen want a portable fax machine that they can take anywhere for business trips, holidays, and expeditions. There are so many fax machines with excellent portability for those who want such. If portability is not important to you, then there are tons of options on the market waiting for you.

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Every fax machine model has a different design. You have the option to choose the design that pleases you. It can be a standalone device just for sending and receiving faxes or be a part of a multi-function printer for scanning, faxing, and printing among other functions.

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Wireless technology

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Modern faxes have wireless technologies to allow you to create wireless connections with your PC or mobile device. Some allow you to send faxes even when on vacation or business trip.

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The high-quality MFP can be quite expensive. The prices vary depending on the features, technology, printer type, convenience , and brand. At the low-end, you will find thermal transfer and inkjet fax machines that are suitable for home use.

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Business-grade fax machines that can withstand heavy daily stress come at a higher price. Consider the ongoing cost of ink or toner to determine the overall cost.

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Paper-handling options

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Some fax machines are too small to handle large-sized paper. Consider the maximum paper size it can handle and your regular needs. Consider the paper size you often use and pick the right fax machine for that purpose.

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Most fax machines are built to handle the standard 8.5 inches by 11-inch paper. If you need to send and receive legal-size documents of 11 inches by 17 inches, then buy the fax machine that supports these sizes. A fax machine with two paper drawers for different paper sizes will allow you to receive both legal and letter-sized faxes without having to switch the paper trays.

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Sending speeds

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Faster sending speeds will reduce your phone charges even if they initially cost more to acquire. Most modern fax machines send at a speed of 366 kbps equal to about six seconds per page. Even the low-end models can manage 144kbps, which is still more than the standard speed of 9.6kbps of years a

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Memory needs

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The fax memory enables it to store both incoming and outgoing faxes internally. Every image has a different density, hence varying memory requirements. However, a general 512kb is needed to hold about 20 to 25 pages.

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Some models accept additional memory if the inbuilt space is insufficient. The most common types of memory features include an out-of-paper reception that saves incoming faxes if the machine runs out of paper.

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The other is a quick scan that stores images in the memory before you start transmission, so you do not wait for it to finish sending a page before scanning the next. The last one is the dual scan which is the capability to let you send and receive faxes simultaneously.

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Fax print quality

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This is measured in dots per inch (dpi) and tells how detailed the printing capability is. A higher dpi gives a finer, detailed printing. A fax machine capable of 600 dpi is excellent for small office printing or faxing.

Brother FAX-2840 Mono Laser High-Speed Fax Machine

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High-Speed Faxing for Your Home Office or Small Business offering fast fax transmission and high-quality laser output, the Brother IntelliFAX-2840 laser fax is a solid choice for your home office or small business. It’s compact in size, energy-efficient and offers convenient, high-quality copying.

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You can use it for both fax and voice calls on the same telephone line and you can even connect an external answering machine. Also, help keep your operating costs low by using the optional high-capacity replacement toner.

Brother IntelliFax FAX4100E Plain Paper Laser Fax With A Copier

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If high speed is what you are looking for, then this a great choice. It offers some of the fastest faxing and printing available today. It prints laser copies at 600 dpi as fast as 15 pages a minute

Canon L190 Multifunction FAXPHONE Laser Fax Machine

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The FAXPHONE L190 combines the performance of a laser fax machine, laser printer and digital copier into one machine catered to the needs of your home or small office.

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The L190 has a quick first print of less than 6 seconds and prints at speeds of up to 26 pages per minute. The L190 also has duplex versatility, so you can fax, print and copy 2-sided documents with ease.

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Enjoy easy paper handling of up to 250-sheets in the standard cassette and up to 50-sheets in the duplex automatic document feeder.

Brother MFC7240 Monochrome Printer with Fax, Copier, and Scanner

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The Brother MFC-7240 is an affordable laser all-in-one that combines fast, high-quality monochrome printing and copying, as well as scanning and faxing into one space-saving design. It offers flexible paper handling via an adjustable, 250-sheet capacity tray for letter or legal-size paper.

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Plus, a 20-page capacity automatic document feeder allows you to copy, scan or fax multi-page documents quickly and easily. Its advanced scanning capabilities allow you to scan documents to an E-mail, file, image, or OCR. Additionally, it offers a high-yield 2,600-page‡; replacement toner cartridge to help lower operating costs.

Canon L100 FAXPHONE Multifunction Laser Fax Machine

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The FAXPHONE L100 combines the performance of a laser fax machine, laser printer and digital copier into one machine catered to the needs of your home or small office.

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The L100 has a quick first print of approximately 8 seconds and prints at speeds of up to 19 pages per minute.

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Enjoy easy paper handling of up to 150-sheets in the standard cassette and up to 30-sheets in the automatic document feeder.

Brother IntelliFax PPF4750E Laser Fax

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The Brother IntelliFax-4750e is ideal for busy offices that need a for high performance fax machine with low operating costs. Offices can easily share this feature-rich laser fax machine and operate it in either a standard stand-alone configuration, or on their network.

Canon MF424dw ImageCLASS Monochrome Printer

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Designed for small and medium-sized businesses, the imageCLASS MF424dw balances speedy performance, minimal maintenance, and the ability to add an extra paper tray. A 5″ color touchscreen delivers an intuitive user experience and can be customized by a device administrator to simplify many daily tasks.

HP LaserJet M130fw All-in-One Pro Wireless Laser Printer

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The HP LaserJet Pro MFP M130fw is an inexpensive monochrome laser all-in-one printer (AIO) designed for micro-and home-office use. Given its compact size and feature set, it should perform well as a personal AIO, too.

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The HP LaserJet Pro MFP M130fw is an inexpensive and compact monochrome multifunction laser printer that churns out exceptional text and passable graphics and images, making it a decent choice for a budget-conscious micro or home office.

Canon imageCLASS MF247dw Wireless, Multifunction

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The Canon imageClass MF249dw is a mono laser all-in-one printer for a home office or micro office that provides an ample feature set, solid speed, good output quality, and a wealth of connection choices.

Canon MF416dw Imageclass Wireless Monochrome Printer

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The Canon imageCLASS MF416dw ensures efficiency with its 4-in-1 functionality. The MF416dw offers feature-rich capabilities in high quality, reliable printer that is ideal for any small office or home office environment.

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The 4-in-1, Canon imageCLASS MF416dw has print, scan, copy and fax capabilities so you can accomplish all necessary tasks with just one machine. With so many easy to use features, such as the intuitive 3.5 inch Color Touch LCD Display, various mobile solutions and security features, your daily workflow will be a breeze.


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we have come to the end of this review, as said earlier, fax machines are important for your businesses. You should get one of these machines for your offices, they go a long way in aiding your proficiency while at work